Data Retention & Destruction Policy
This document provides guidelines for the retention and destruction of data by employees of InLink. Each employee is responsible for reviewing the elements of the policy below. The employee’s signature is required to confirm the reading of the organization’s policy.
PURPOSE
The purpose of this Data Retention and Destruction Policy is to ensure that InLink maintains its official records in accordance with the requirements of all applicable laws and that official records no longer required by InLink are disposed of in a timely manner. This policy provides guidelines for the retention of official documents in ordinary commercial circumstances. It is also for the purpose of aiding employees of InLink in understanding their obligations in retaining electronic documents, including emails, web files, text files, sound and movie files, PDF documents and all Office Suite or other formatted files.
POLICY
This policy represents InLink’s policy regarding the retention and disposal of records and the retention and disposal of electronic documents. The intent of this policy is that records should be retained only as long as necessary to meet legislative, fiscal, contractual, administrative, and operational requirements. Staff, and service providers must ensure that documents for which they are responsible are accurate, complete, and are retained for the periods of time indicated in the policy, and then disposed of in accordance with the policy.
COVERED RECORDS
This policy applies to all official records generated in the courses of InLink operations, including but not limited to:
Toyed or printed hardcopy (paper) documents;
Electronic records and documents (email, web file, text file, PDF files);
Video or digital images;
Electronically stored information contained on network servers and/or document management system;
APPLICABILITY
This Policy applies to all physical records generated in the course of InLink’s operation, including both original documents and reproductions. It also applies to the electronic documents described above.
This Policy was approved by InLink on March 11, 2021.